Accounting Assistant (Accounts Payable)

Company: LUV Car Wash
Location: Gilbert
Posted on: March 17, 2023

Job Description:

The Accounts Payable Assistant is primarily responsible for ensuring the timely and correct entry of the company's expenses and liabilities. The Accounts Payable Assistant must possess meticulous attention to detail, accuracy, organization, and follow-through. The Accounts Payable Assistant will work closely with others in accounting. The ability to work with a team, communicate and collaborate well is a must.Benefits eligible for:401(k) matchingDental InsuranceHealth InsuranceLife insuranceVision insurancePaid time offEssential Function:Manage and monitor corporate credit card accounts (Divvy). This includes daily Admin approval of coding for all posted transactions, adding/removing users, and misc. maintenance.Maintain Utility Analysis spreadsheet, which tracks utility invoices, car counts, etc., including full ownership.Monitor AP email inbox: Research, respond, send invoices to bill.com, forward, file, etc., to empty the inbox daily.Review and forward invoices to bill.com with appropriate coding.Assist in maintaining the centralized purchasing/accounts payable master system, including vendor creation, blocking, purging and maintenance, terms establishment, and account reconciliation.Research and resolve issues and exceptions.Assist with denied invoices, invoice responsibility dates, etc.Maintain complete electronic files of invoices, forms, documents, and guides.Ensure adherence to company policies and procedures with all necessary internal controls surrounding financial transactions and approval authorizations as delegated by management.Assist with month-end close.Assist with tax and audit preparation.Work with RSM (outsourced accounting team) to provide the necessary information.Assist AR Dept with downloading and filing monthly merchant account statements.Other duties as assignedEducation and Experience:Education: HSD required Years of Experience: Minimum 5 years of AP experience w/high volume of payablesPI208169666

Keywords: LUV Car Wash, Gilbert , Accounting Assistant (Accounts Payable), Accounting, Auditing , Gilbert, Arizona