Receptionist

Company: RR Donnelley
Location: Gilbert
Posted on: September 1, 2020

Job Description:

Receptionist Administration Gilbert, AZ ID: 47974 Full-Time/Regular
The position, located in Tempe, Arizona, provides administrative support to a major business unit of RRDs client firm. The Receptionist/Office Administrator will provide Reception, general clerical and project-related support. The key responsibility of the Receptionist is to greet visitors and is typically the first impression of the organization. The work schedule for the role is 8:00 a.m. to 5:00 p.m., Monday to Friday. Core Duties

• Provide exceptional customer service to staff, clients and visitors alike.
• Meet, greet and register clients, visitors and contractors.
• Prepare expense reports for office-based travelers.
• Answer telephones and transfer to appropriate staff member.
• Perform general clerical duties to include but not limited to: photocopying, mailing services, and filing.
• Perform general administrative duties, as needed, to support the mission of the office.
• Provide oversight for contractor projects within the office, including escorting vendors.
• Schedule and setup meetings and conferences.
• Ensure conference rooms are readied for next use.
• Support staff in assigned project based work.
• Activate temporary security badges as needed.
• Maintains a clean and aesthetically pleasing reception area.
• Process for payment invoices for services and supplies.
• Guards against social engineering attempts.
• Inventory, order and restock office and breakroom supplies to maintain the office par level.
• Tracks facilities services requests.
• Coordinates messenger services/deliveries.
• Order business cards and stationary for business unit.
• Facilitate Iron Mountain shred collection.
• Perform daily function and supply checks on printers and MFDs.
• Ensure management is aware of overall condition of the office.
  Required Skills
  • Proficient navigating Microsoft Office Suite with strong Excel experience.
  • Positioned to expedite learning firm-specific systems.
  • Excellent written and verbal communication skills.
  • 3 years work experience in comparable business environment RRD is an EEO/AA including Vets and Disabled Employer

Keywords: RR Donnelley, Gilbert , Receptionist, Administration, Clerical , Gilbert, Arizona