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Office Manager

Company: Arizona's Children Association
Location: Gilbert
Posted on: January 21, 2023

Job Description:

Are you looking for a rewarding career at an organization making a difference right in your own community? Would you like to join a great team? Arizona's Children Association is looking for an Office Manager for our Gilbert office! In this position, you will be the main support for the front desk. You will also oversee all office management functions including: hiring, training, supervision and management of the Client Services Representative and Program Support staff, facility management, related purchasing, and administrative support for program and administrative departments.

Who We Are:

Founded in 1912, Arizona's Children Association is one of the oldest and largest statewide comprehensive child welfare and behavioral health not-for-profit agencies in Arizona. Located in all 15 Arizona counties, we provide a variety of programs and services to meet the needs of more than 40,000 children, youth and families each year. When working with AzCA, you'll be surrounded by highly talented and dedicated individuals who are committed to our mission of protecting children, empowering youth, and strengthening families.

Why You'll Love Working for Us:

At Arizona's Children Association, our employees are our most valuable asset; and as such we offer a wide range of benefits to aid your health and wellness including:

  • Eligibility for Medical, Dental, and Vision plans the first of the month following 30 days of employment
  • Employee Assistance Program
  • Generous paid time off, paid sick leave, and 8 paid holidays
  • 403B Retirement Savings Plan
  • Tuition Reimbursement and Discounts

    Essential Job Functions:

    -Interviews, hires and trains all support staff (Client Services Representatives and Program Support) following agency protocols and HR policies. Provides initial orientation to new support staff pertaining to assigned functions, related policies, payroll procedures, in addition to other required renewal trainings.

    -Central point of contact for ordering supplies. Ensures office is appropriately stocked with supplies and processes approvals for all purchases for office supplies
    - Manages front desk Client Services Reps and back office Program Support Specialist
    - Facilitates regular support staff meetings, on-going job specific training and updates to program services on a regular basis.
    - Manages mail - incoming, outgoing and distribution
    - Central point of contact for reporting building/grounds/facilities issues - triages requests with Facilities personnel/Vendors/Landlord etc.
    - Assists executive administration, finance, IT and Human Resources in day-to-day operations including but exclusive to: filing, invoice processing, IT inventory, HR orientations, Assists in First Aid/CPR scheduling
    - Provides front/back end desk coverage as needed.

    Minimum Education & Experience:

    - High school diploma or equivalent.
    - Minimum 5 years progressive office management experience with 2 years in a supervisory position.
    - Or, Equivalent combination of education and experience to be able to perform the essential functions is required.

    Minimum Qualification & Requirements:

    - Must be 21 years of age (licensing requirement).
    - Possess a valid Arizona driver's license and be insurable under the agency's automobile policy.
    - Must be able to provide own transportation to and from clients' homes and/or other relevant organizations/agencies
    - Must be able to provide DPS fingerprint clearance.
    - Must be able to meet training and agency compliance requirements for the position.
    -An individual may qualify for this position if the individual is able to "perform safely" the essential functions of the position with or without reasonable accommodations.

    At Arizona's Children Association we are passionate about creating an inclusive workplace that not only promotes, but values and celebrates diversity. Our goal is to create an inclusive workplace and culture to better serve our children, families and community.

    Just like the uniqueness of the families we serve, we strive to be diverse in:

    race, color, ethnicity, national origin, culture, language, gender, age, sexual orientation/preference, gender identity and expression, disability and/or diagnosis, marital status, religion, status, or any other protected status.

    AzCA does not tolerate discrimination or harassment based on any of these characteristics.

Keywords: Arizona's Children Association, Gilbert , Office Manager, Administration, Clerical , Gilbert, Arizona

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